Online Board Meetings Benefits
With many companies adjusting to working from home as a permanent option post-pandemic, teleconference meetings are more frequent than ever. While the convenience of virtual meetings is a clear benefit, there are few things to think about before making the change.
Reduced engagement: Some attendees may be intimidated by a remote meeting initially, because they aren’t used to communicating via online communication. This can lead to a decrease in participation at the meeting. This can hinder board progress and derail the company’s agenda.
It can be difficult to comprehend the body language and facial expressions during a live discussion that can lead to miscommunications. Inattention to eye contact can make directors feel less at ease and passive listeners. This is not a good thing for a board.
Utilizing the board portal may aid in solving these problems. For instance an application for managing boards with an encrypted video conference feature allows for easy recording of meetings and keep important documents in one place. Directors can access their documents and minutes from any device at any time.
It is also an excellent idea to make sure the meeting environment is clean and distraction-free. For instance the meeting shouldn’t be held during meal time and all attendees should turn off their phones when not speaking to minimize background noise. The chair should be able to observe all attendees in camera and encourage them to use their microphones only when necessary to stop everyone from speaking simultaneously.
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